Rwanda Logistics

Please take a few minutes to go through the different sections on this page. If we have just confirmed your assignment, please focus on sections 1 and 2 as these include essential forms required to process your assignment. You may refer to sections 3 & 4 once travel is booked to get more information on orientation documents to prepare for your assignment

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Section 1: Forms that Must be Returned

These are the forms that your recruiter MUST have back before you begin your assignment. Please note that some links will automatically download to your downloads folder:

1. Volunteer Travel Information Form
2. Volunteer Release – US citizens
3. Addendum to the Volunteer Release
4. Medical clearance form
5.  Banking information form
6. Supplier Request Form 
7. Scanned copy of your passport: Email to Emily Keast
8. References – Please copy this link and send it to 3 of your chosen references: F2F Rwanda References link

Please let your recruiter know if you plan to add any personal days to your assignment dates. More details on adding personal days to your assignment can be found here. 

Section 2: Visa & Assignment expenses

• Getting Your Rwanda visa
• US Volunteer F2F Expense & Reimbursement Form
• Note: Please read this document in its entirety since it includes important information on what costs CRS covers directly, reimburses volunteers for, what are non-reimbursable expenses, and how to submit your reimbursements. CRS is not responsible for any volunteer costs incurred that are not in compliance with the information shared below.

Section 3: Insurance, Safety & Security

Please review the information in the links below once your assignment is confirmed and at least two weeks prior to your departure date. These important documents include information about the situation “on the ground” and your insurance processes so that you are best prepared for your assignment.

• Travel insurance process
• SOS membership card
• CRS Learns Courses: There are two short courses that volunteers are required to take prior to departure. Please follow the steps below to enroll and complete the courses.
  1. 1. Fill out and submit this form: CRS Learns Self-registration link
     2. Inform your recruiter (Email to Emily Keast) once the registration is submitted – It will take 48 hours for you to gain access to the courses
     3. Complete the Introduction to Safeguarding and Safe & Sound Courses assigned to you

• Safeguarding for Farmer to Farmer Volunteers
• Rwanda  Safeguarding Essential Services – list of hospitals
• Travel best practices & FAQs – missed flights, lost luggage etc. 
• Important Pre-Departure Notes 

COVID Resources & information:

• Info note for passengers arriving in Rwanda
• Rwanda Biomedical Centre – information for travelers
• Rwanda Ministry of Health website

Important notes:

• All travelers arriving in Rwanda must have a negative Covid-19 certificate.
• Antigen Rapid Tests will be taken upon arrival at the cost of 5 USD

Section 4: Country program information

• CRS F2F Rwanda Volunteer Country Briefing Document
• CRS F2F Rwanda Constant Companion
• CRS F2F Rwanda Field Security Plan
• CRS Evacuation, relocation and hibernation plan
• CRS F2F Packing List

Section 5: assignment resources

• F2F local volunteer model One-pager
• Volunteer Final Report Format
• Volunteer Presentation template
• Volunteer Outreach Guide
• F2F PERSUAP information
• Pesticide Use Form
• F2F Environmental Guidelines

Section 6: Connection platform & Resources

• CRS F2F Digital Library
• CRS F2F Facebook connection group